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Guests |
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Company and private guest profiles |
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Quick and easy guest search |
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Overview of all guest characteristics, several guest addresses, reservation and invoice history |
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Customer Profile Deluxe
Add the following functions to the customer profiles:
Guests - save guest characteristics and keywords in each customer profile
- save car registration plate, passport number in the customer profile
- save various addresses (e.g. private and company addresses) and contact details (e.g. mobile phone, Skype, ...) in the customer profile
- assign a certain rate via the customer profile
- overview of all reservations in the customer profile
- invoicing history to find and analyse past invoices quickly
In addition to this module you may also want to take a look at
Click image below to start slideshow
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Know more about your guests! |
| per room/month (net) 0.95€ |
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Rooms / Reservations |
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Graphic reservation board with reservation options |
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Booking confirmations via email or printed |
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Quick and easy reservation search |
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List of all reservations, Housekeeping list |
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Drag reservations with your mouse on the reservation board, colour coding for reservations |
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Reservation Board Deluxe
Add the following functions to your bookatonce reservation board:
Rooms/Reservations - modify reservations by simply dragging your mouse
- extend stay
- shorten stay
- shift reservation from one room to another
- switch between day and week view
- add events like exhibitions, school holidays and street festivals with colourful display within the reservation board
- assign individual colour coding for each reservation status
- assign individual colour coding for each reservation
- adjust display of reservation board individually
In addition to this module you may also want to take a look at
Click image below to start slideshow
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More functions for your personalized and interactive reservation board! |
| per room/month (net) 0.50€ |
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Analyse reservations in regard to certain criteria |
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Invoices |
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Erstellungen von Rechnungen, Tagesabschluss mit Kassen- und Tagesumsatzbericht |
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Invoicing free of charge
Add the following functions for invoicing to your bookatonce basic version:
Invoices - add and cancel charges
- edit invoice recipient
- create and print invoices
- list of invoices with filter and search functions
- end of day including the booking of room rate
Reports - List of arrivals and check-ins with filter and search functions
- List of departures and check-outs with filter and search functions
- "Occupant list" with filter and search function
- Revenue reports
- Cash in hand and payment reports
- Overview of all invoices
Further functions - freely-definable articles and payment methods
- freely-definable tax codes for articles, percentage or value-based, calculating either net or gross according to your tax setup requirements. (corresponds to common international taxing models)
In addition to this module you may also want to take a look at
Click image below to start slideshow
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All essential functions you will require if you need a hand with professional invoicing! |
| flat / month (net) 0.00€ |
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Edit, move, split or merge charges and create an information invoice |
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Invoicing Deluxe
Add the following functions to your bookatonce invoicing:
Invoices - open as many windows for invoicing as you wish
- move charges to a different invoice
- open and edit charges
- split charges
- merge charges to create a package
- hide cancelled charges on printed invoice
- display individual or combined charges on printed invoice
- print information invoice
- define your own range of invoice numbers
Further functions - combine charges from several packages, for a menu for instance
In addition to this module you may also want to take a look at
Click image below to start slideshow
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More functions for an even more flexible and convenient invoicing! |
| per room/month (net) 0.65€ |
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Pricing |
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Room rates per room type with/without breakfast |
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Special rates, discount rates, define time period for rates, packages |
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Pricing Deluxe
Add the following functions to your bookatonce pricing:
Rooms/Reservations - define price changes per day within a reservation (“Details”)
Rates - define time periods for certain weekdays, e.g. weekend rates
- define availability for certain time periods, e.g. season rates
- define availability for a minimum length of stay
- define discounts for certain age groups, e.g. children pricing
- define packages and the included charges
Coming soon: - open and close rate and room type strategies per day
In addition to this module you may also want to take a look at - Coming soon: Rate Management “Deluxe”
Click image below to start slideshow
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Many useful additional functions for flexible pricing! |
| per room/month (net) 0.95€ |
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Marketing |
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Customer data export (for mail merge for instance) |
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Customer Data Export
Add the following functions to your bookatonce:
Guests - search your customer profiles quickly and easily for criteria that you have previously defined
- search for certain criteria in your customer profile and reservations
- data export as .CSV files that can be used in a lot of common applications such as Microsoft Outlook or MS Word to create a mail merge for instance
Do you also use...
...our module “Analyze Reservations”?
This allows you to search your guest profiles for the following reservation information: - distribution channels
- reservation type
- travel motives
- cancellation reasons
In addition to this module you may also want to take a look at
Click image below to start slideshow
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Generate an address list quickly and easily for your next mailing or mail merge. |
| per room/month (net) 0.50€ |
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My bookatonce |
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Manage your system data |
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User guides, manuals and video tutorials |
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Individual text templates for booking confirmations, invoices, emails |
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Individual Text Templates
Add the following functions to your bookatonce:
Rooms/Reservations - create text templates for reservation confirmations with Open Office (free open-source office software suite)
- edit reservation confirmations before you print or send them
- download different example templates
Invoices - create text templates for invoices with Open Office (free open-source office software suite)
- download different example templates
Further functions - define subject lines and email content
- create multilingual text templates, which bookatonce uses depending on the language set for the guest
Do you also use...
... our module “Online-Booking Wizard”
This module allows you to create text templates for online reservation confirmations.
... bookatonce on your iPhone?
This module allows you to create text templates to send out from your iPhone.
In addition to this module you may also want to take a look at
Click image below to start slideshow
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With your own text templates, you always hit the right note! |
| per room/month (net) 0.65€ |
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Allow several users individual user rights |
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Local backup lists (in case of disconnection of the Internet) |
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Emergency Lists
You don’t have access to the internet occasionally? No problem - with this module you can get an overview of your data anyway.
Add the following functions to your bookatonce: - Create an individual package of emergency lists with user-defined reporting time periods.
- Most lists and reports from your modules are available.
- With just one mouse click you can generate a .ZIP file with all lists in a .PDF format to download to your computer.
In addition to this module you may also want to take a look at
Click image below to start slideshow
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Stay up-to-date even if you don’t have access to the Internet occasionally! |
| per room/month (net) 0.25€ |
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Online Booking |
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Graphical availability calendar for your website with current availability (free/occupied) and inquiry function |
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Guests book your rooms online via your own or your business partner’s or friends’ website |
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Online-Booking Wizard
Add the following functions to your bookatonce and benefit from constantly growing online bookings:
Booking banner on your website - Online banner with entry fields for arrival and departure date, number of rooms occupied with adults and children?receive information about availabilities and rates immediately and the possibility to make a reservation straight away.
- The banner’s design can be adjusted so it matches the website it is implemented into.
Additional functions for your availability calendar on your website - Add an online booking function to your availability calendar
- Graphical display of availabilities in calendar form
- Buttons for inquiry and booking functions
Booking Engine - standard rate per room type, unlimited amount of special rates
- book serveral rooms each with a different occupancy
- interactive availability calendar on the enquiry page
- description texts room types and rates
- picture slide show
- availability and rate information retrieved from bookatonce in real-time
- reservations are saved in the bookatonce reservation board in real-time
- book any additional services per room
- email reservation confirmation sent out to guest
- a copy of this email reservation confirmation sent out to your business
Do you also use ...
... the module “Pricing ‘Deluxe’”?
If so, you can use all functionalities from this module for the booking engine as well.
Click image below to start slideshow
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Make your rooms available online! Just integrate the online booking banner into your or any other web page. |
| per transaction (net) 0.95€ |
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Configure your own Internet presence and connect it to Social Media platforms such as Facebook and Twitter |
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